Chair Andrew Hart Co-Chair Foner Curtis
Treasurer Ray O. Sisk Secretary Donna Allen
CONSTITUTION AND
BYLAWS
of the
LOCAL EMERGENCY PLANNING
COMMITTEE
Article I.
NAME
Section 1 This organization shall
be the "Knox
County
Local Emergency Planning Committee". Short
title
"Knox
County LEPC" herein referred to
as
the "Committee."
Article II.
PURPOSE AND FUNCTION
Section 1
The object of this Committee shall be (a) to follow
the
mandates of Public Law
99-499, "Emergency Planning and Committee Right-to Know Act of 1986
(SARA Title III)" and amendments adopted under Title 37B, Chapter 13 of
the Maine Revised Statues Annotated.
Section 2 Further, it is the intention of the
Committee to promote
a safe environment for the people of Knox County through public
education and by overseeing the movement, use
and storage of hazardous materials in our county and communities;
assisting businesses and government agencies in the establishment of
effective and equitable policies
and procedures for handling these materials.
Article III.
MEMBERSHIP
Section 1 Membership shall consist of a minimum of
14
members,
including the following groups: elected state and
local
officials, law enforcement, emergency management,
fire
fighting, emergency medical, health
department,
environmental
protection, hospital,
transportation,
broadcast
and print media, general citizen,
community
groups (e.g. Red Cross), facility
owners/operators,
and facility employees.
Section 2
Additional members shall be
accepted to provide
the
greatest possible cross section of the county in
regards
to
occupation and location.
Section 3 Resignation and/or change in a group's
representative
is
to
be submitted in writing to the
Committee Secretary
at
the earliest possible convenience.
Section 4
The Committee may employ those persons
deemed
necessary
to carry out the purpose and functions of
the
Committee.
OFFICERS AND DUTIES
Section 1 Officers shall consist of Chair, Vice
Chair,
Secretary
and Treasurer. These officers also serve
as the
Knox
County LEPC executive board.
Section 2
Officers
shall be elected by majority vote of the
quorum.
Section 3
Term of office shall be two years, with elections to take place
during the last meeting of each calendar year. The Chair will be elected during
even numbered years, with the Vice Chair, Secretary and Treasurer being
elected during odd numbered years.
Section 4
In the
event of a vacancy, the Committee shall fill
the
vacancy at the next regular meeting in the
manner
described in Section 2.
Section 5
Duties of the Officers:
a) The Chair shall preside at all meetings of
the
committee. He/She shall appoint the Chair of
each
standing subcommittee,
the other members thereof to be
appointed from the floor. He/She shall appoint
such
special committees as may be authorized by the
body.
He/She shall serve as Emergency Coordinator for the
Committee. He/She may sign all warrants for
payment
of bills, approved by the Committee. He/ She shall
obey
all
lawful orders of the body and be familiary with
the
mandating federal and state laws, the Committee
bylaws
and parliamentary procedure.
b) The Vice Chair shall assume and perform the duties
of
the Chair in the absence or disability of the Chair. In
the
event of the resignation or death of
the Chair,
he/she
shall become Chair for the remainder of the
term.
c) The Secretary shall keep records of minutes
of
meetings.
He/She shall keep an up to date roster of
all
members of the Committee.
He/She shall take care of
routine day to day business matters for the Committee,
and prepare an agenda for meetings in consultation
with
the Chair.
The
Secretary is designated as
Coordinator of Information for the
Committee.
d) The LEPC Treasurer shall manage the funds of
the
Committee subject to its approval and shall provide
a
brief finanacial report at each regular meeting.
He/She
may sign all warrants for payment of bills, approved
by
the Committee. The Treasurer shall serve as an
ex-
officio member of any subcommittees established.
The
Knox County Treasurer shall serve as the custodian
and
fiscal agent for the Committee, holding such funds
or
accounts as may be necessary to conduct
the
Committee's business.
Section
6
The Chair, Vice Chair and Treasurer are designated
as
coordinators to receive release notifications and
activate
the emergency plan. Other
Committee
members
may be designated as necessary.
7
Committee Officers shall
have the same right to
make
motions, vote and to debate
questions as any
other
C ommittee member.
Section 8
Officers shall assume their duties at the first meeting
of
the calendar year following
elections.
MEETINGS
Section 1
The Committee shall hold
regular meetings at a mutually agreeable date, time and place. Regular meetings shall take
place monthly or bimonthly on a predetermined schedule approved by the
Committee and shall occur at least six times each calendar year. In order to promote attendance,
regular meetings will be publically advertised to the greatest extent
possible.
Section 2 Special
meetings may be called as needed. In lieu of a special meeting,
officers may
electronically or by telephone, poll the
membership for voting purposes. The poll would be taken from the
members attending at least one of the previous two
regular meetings.
Section 3 The last
meeting of the calendar year shall be deemed the annual meeting, and
shall be
for the election of officers, finalization of financial matters pertaining
to reporting requirements, and other business as
necessary.
Section -4
Meetings shall be held at the Knox County EMA Office unless
otherwise agreed upon.
Section-5
The Secretary shall provide written or telephonic
notice to all committee members to include
date, time and location of each meeting approximately one week
prior to such meeting. This
meeting notice shall also be submitted for publishing in at least one
newspaper of general circulation in Knox County.
Section 6
Five members of the Committee at a meeting shall constitute a
quorum for the transaction of business. If a quorum is not present,
a vote to call a special meeting at a later date or to adjourn until the
next regular meeting can be made by those present.
CONDUCT OF MEETINGS
Section 1 The
rules contained in "Robert's Rules of
Order,
revised edition" shall govern in all cases to which
they
are not inconsistent with federal and state laws and
or
guidelines and these
bylaws.
Article VII.
AMENDMENTS
Section 1 These
bylaws may be amended at any regular
meeting
by a majority vote of the members present.
All
proposed amendments must be presented
to
membership, in
writing, at least 30 days prior to
the
vote.
THESE AMENDED BYLAWS WERE
ADOPTED BY POPULAR VOTE OF THE KNOX COUNTY LOCAL EMERGENCY PLANNING
COMMITTEE ON THE 9th DAY OF SEPTEMBER IN THE YEAR 2008.
Signed:
_________________________________________________
Chair,
Planning Committee
________________________
Knox County LEPC
Constitution/ByLaws
________________________
Tasks of the LEPC
________________________
SERC
________________________
Knox County EMA
________________________
Suspicious Mail
________________________
Pandemic
Influezna
________________________
MEMA
________________________
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